Flint GTM customer privacy notice
Last reviewed: 27/07/26
This privacy notice tells you what to expect us to do with your personal information.
Company contact details:
Flint GTM Limited (Company No. [17335024 ]), registered in England & Wales.
Registered address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.
ICO Registration Number: ZC205088
Email: charlotte@flintgtm.com
What information we collect, use, and why
We collect or use the following personal information for recruitment purposes:
Contact details (eg name, address, telephone number or personal email address)
Date of birth
Copies of passports or other photo ID
Employment history (eg job application, employment references or secondary employment)
Education history (eg qualifications)
Right to work information
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information for recruitment purposes are:
Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
Contract – we have to collect or use the information so we can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
Legal obligation – we have to collect or use your information so we can comply with the law. All of your data protection rights may apply, except the right to erasure, the right to object and the right to data portability.
Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
Our legitimate interest is to connect job seekers with potential employment opportunities and to provide recruitment and staffing services to business clients. Collecting and processing candidate information (such as contact details, work history, and qualifications) is necessary to evaluate professional suitability, match candidates to suitable roles, and present relevant profiles to hiring managers. The benefit to candidates is access to career opportunities and representation to employers, while the benefit to clients is filling workforce vacancies with qualified personnel. This processing presents minimal risk or impact to individuals, as candidates reasonably expect their professional information to be evaluated and shared with prospective employers when engaging with a recruitment agency or maintaining a public professional profile. We ensure candidate interests are protected by obtaining confirmation before sharing full profiles with clients and respecting candidates' rights to opt out or request deletion at any time.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
Directly from you
Publicly available sources
Previous employment
Third parties:
Job Boards & CV Databases: Third-party hiring platforms (e.g., Indeed, Reed, CV-Library) where job seekers upload their details to be accessed by recruiters.
Professional Sourcing Platforms: Online networks (e.g., LinkedIn) where professional profiles are publicly accessible or accessible via recruiter subscriptions.
Candidate Referrals: Individuals (such as existing candidates, colleagues, or industry contacts) who recommend job seekers to us.
Former Employers & Referees: Past employers or academic institutions who provide employment references and verification details.
Recruitment Partners & RPOs: Other recruitment agencies, Managed Service Providers (MSPs), or Recruitment Process Outsourcing (RPO) partners who share candidate profiles for joint placements or specific client vacancies.
How long we keep information
We maintain a strict data retention policy to ensure we do not hold personal information longer than necessary:
Candidate Profiles & CVs: We retain candidate personal data, CVs, and communication records for 2 years from the date of last active contact or engagement with us. After 2 years of inactivity, candidate records are either refreshed with consent or securely deleted from our database.
Placed Candidates & Financial Records: Where a candidate is successfully placed or engaged, we retain employment, right-to-work, and financial/payroll records for 6 years following the end of the engagement to satisfy UK statutory tax and legal obligations.
Client & Business Contacts: We retain business contact information for active clients and prospects for up to 3 years following the last business interaction or expiration of a commercial contract.
For more information on how long we store your personal information or the criteria we use to determine this please contact us using the details provided above.
Who we share information with
Data processors
Recruitment Software Providers (SaaS ATS & CRM systems operating within the UK and EEA).
This data processor does the following activities for us: They host and store our candidate database, manage applicant tracking, and store recruitment communications and interview notes.
Cloud Infrastructure and Business Communication Providers (IT and Email Hosting Sector, operating in the UK/EEA).
This data processor does the following activities for us: They manage our email communications, cloud document storage, and core office IT systems.
Others we share personal information with
Professional or legal advisors
Organisations we’re legally obliged to share personal information with
Third parties:
Prospective Employers and Hiring Clients (Businesses across various industry sectors based in the UK\/EEA). To present candidate profiles, CVs, work histories, and interview availability so clients can assess and select applicants for job vacancies.
How to complain
If you have any concerns about our use of your personal information, you can make a data protection complaint to us:
Email: charlotte@flintgtm.com
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
Helpline number: 0303 123 1113 Website: https://www.ico.org.uk/make-a-complaint